Think of something you use everyday, that’s part of your daily routine and almost everywhere around you… Yes, you got it, technology! Deeply incorporated in our personal and professional lives, it has become a predominant part of who we are as well as what we do for a living. The question is, has HR been using all that technology has to offer? While other departments such as finance, sales, and marketing have been using technology for a while now, HR systems tend to be mainly present in large organizations. Today, there are plenty of affordable HR systems accessible to small and medium-sized businesses.
How can you use technology to improve your HR practices?
Depending on their specific needs, HR specialists can incorporate some of the following tools into their routine to maximize efficiency.
1. Recruiting and have a lot of resumes to manage?
We all know that when it comes to recruitment, there are a lot of steps involved throughout the process, and (hopefully) loads of resumes to manage simultaneously. An Applicant Tracking System (ATS) is crucial as it gathers, sorts and filters all pertinent information under one roof with integrated workflows and gives access to all those involved. Say goodbye to complicated Excel sheets, e-mails and paperwork!
2. Thinking of revamping your performance management process?
Whether you are part of a large or small business, administering performance evaluations can be very time consuming. Imagine if you had a tool that would manage most of the process for you? There are a variety of performance evaluation software that can be tailored to your organization’s needs and values. This type of automation helps decrease HR specialist’s and manager’s workload as well as time previously spent reviewing, completing and circulating evaluation forms.
3. Having trouble retaining employees?
Employee retention is one of the biggest challenges in today’s labour market. Being able to quickly understand the concerns and issues employees encounter is key to creating a terrific work environment and being competitive. Anonymous pulse surveys, such as Officevibe, send weekly office-wide questions and collect information on overall employee satisfaction and happiness throughout the organization, providing HR with concrete data to support decision-making.
Just want to decrease the overall day-to-day administration?
In that case, a Human Resource Information System (HRIS) is what you need. An HRIS, typically used in larger organizations, simplifies and centralizes personnel administration and enables you to create workflows and plan your HR costs without allocating expensive and varied resources towards them. An HRIS will help you improve your overall HR productivity and will often include all or some of the software mentioned above under one roof.
As previously mentioned, technology is a fundamental part of our everyday life. Why not use it to our advantage when it comes to HR? These tools will help free up time for more strategic work, provide data and analytics and decrease time spent on administrative tasks. The goal is not to replace manpower with technology and lose the human touch, but to free up HR’s time to provide value-added services to the organization.
If you need help choosing the right tool for your HR practice and organization needs, or to leverage the ones you are currently using, don’t hesitate to contact Pvisio’s HR consulting team. We can help you! To receive a free one-hour consultation, please send us your contact information by clicking here.